Marine Corps Base Quantico > Resources > Defense Travel System (DTS)

Quantico Defense Travel System (DTS) Help Desk

Permission HOLDERS: Responsibilities & Guides

The table below shows the various appointed roles in DTS which require initial and triennial training. Each organization is assigned a Permissions Management Monitor (PMM) within the Quantico DTS Tier II Help Desk. The PMMs are the only individuals authorized to grant permissions but also required to remove permissions should a lapse in required training occur.

ROLE	PERMISSION	ORG ACCESS	GROUP ACCESS
ODTA	0,1,5	YES	YES
FDTA	0,1,3,6	YES	YES
BDTA	0,1,3	YES	YES
AO/CO	0,1,2	YES	YES
RO	0,1,2	NO	YES
NDEA	0	NO	YES
TRAVELER	0	NO	NO

Permission Holder Information

ODTA

REQUIRED TRAINING

Attend "ODTA" DTS Help Desk Training provided via classroom or web-based MS Teams prior to (or) within 90 days of appointment date, then on a triennial basis. See training page for more information.

RESPONSIBILITIES

Establish Check In/Out Procedures for Travelers

Retrieve, work and maintain on file the 4 required reports listed below:

1. Pending Air Cancellation Report (daily)

2. Unsubmitted Voucher Report (weekly)

3. Depart Status Report (weekly)

4. Complete Traveler Report (Monthly)

Reconcile CTR against unit alpha roster (Monthly)

Ensure organization & ODTA information within the DTA Maintenance Tool is current

Conduct Routing List maintenance

Ensure Travelers keep their DTS profiles up to date

Monitor permissions levels and training

Establish a Tier 1 Help Desk

Complete the training requirements per MCO 4650.39A

Monitor the Self Registration Module for newly created traveler profiles and accept into the organization.

Complete required initial and triennial refresher training

RESOURCES

DTA Manual Chapter 10: Reports

DTA Manual Chapter 7: People

DTA Manual Chapter 5: Routing Lists

ODTA Assistance Guide

EFT Trace Instructions

Grouping Assistance Hand Out
AO/CO

REQUIRED TRAINING

1. Complete the following TraX course prior to the appointment date on the DD Form 577 (Block 9) and annually thereafter: AO/RO - Training for Accountable Officials and Certifying Officers Training (Initial or Annual).

2. Attend "AO/RO" DTS Help Desk Training provided via classroom or web-based MS Teams prior to (or) within 90 days of appointment date, then on a triennial basis. See training page for more information.

RESPONSIBILITIES

Approve Authorization

Review Vouchers

Retrieve required reports listed in the MCO 4650.39A

Unsubmitted Voucher Report (weekly)

Depart Status Report (weekly)

RESOURCES

AO/CO Guide
RO

REQUIRED TRAINING

Attend "AO/RO" DTS Help Desk Training provided via classroom or web-based MS Teams prior to (or) within 90 days of appointment date, then on a triennial basis. See training page for more information.

RESPONSIBILITIES

Review Authorizations

Review Vouchers

Complete required initial and triennial refresher training
FDTA

REQUIRED TRAINING

In-Person "FDTA" DTS Help Desk Training has been suspended. See training page for more information on required TraX Training Classes.

RESPONSIBILITIES

Create lines of accounting (LOA)

Establish budgets

Maintain budgets and LOAs

Ensure the amounts loaded into the DTS budgets are available in the official accounting system (DAI)

Retrieve and work the required reports listed in the MCO4650.39A

Approved Status Report (every 2 weeks)

Budget Transaction Report (every 2 months)

Assist AO in funding requests for travel

Manage interface errors between DTS and DAI

Assist in CrossOrg LOAs

Complete required initial and triennial refresher training

RESOURCES

DTA Manual Chapter 8: Lines of Accounting

DTA Manual Chapter 9: Budgets

DAI Reject Error Code Handling Guide

SABRS Reject Correction Guide
NDEA

REQUIRED TRAINING

Attend "Traveler" DTS Help Desk Training provided via classroom or web-based MS Teams prior to (or) within 90 days of appointment date, then on a triennial basis. See training page for more information. See Traveler Training page to register. Speak with ODTA for further information.

RESPONSIBILITIES

Authorized to digitally sign DTS authorizations and T-Enter vouchers/local vouchers on behalf of travelers without reasonable access to DTS

Accurately enter data provided by the traveler

Upload all appropriate receipts and additional supporting documents

Upload a DD Form 1351-2 (vouchers) or OF 1164 (local vouchers)

Complete required initial and triennial refresher training

1351-2 Instructions

DoD Safe is a reliable and secure site for the purpose of sending and tracking documents. Recommend for ODTA utilization to track permission requests. DoD SAFE (apps.mil)