MCINCR - Marine Corps Base Quantico

Transportation

Air and bus transportation are to be provided by the sponsor unless the Marine Corps can provide military air and bus. On the occasions when transportation cannot be scheduled by the government, the sponsor will then be required to finance the transportation of our Marines to support your event.

Local ground transportation in your area is the responsibility of the sponsor. As the Band travels from the hotel to the performance site(s), restaurant(s), and other necessary locations, your drivers will need to coordinate with our schedule. Our Marines will execute the loading and unloading of all equipment. The Band will require:

(1) 47 passenger bus

(2) 12 passenger van

(3) 5 ton truck with lift, covered and securable

On the occasion when the Government can provide ground transportation requirements, the Operations Chief will inform the sponsor.

Meals and Lodging

The sponsor pays for all meals and lodging for Marines while in your area. Meals will consist of breakfast, lunch, and dinner, of which, two must be hot. Meal times must remain flexible due to the Band‘s transportation, rehearsal, and performance schedule. Equally important are the hotel/motel accommodations for our personnel, approximately 51 Marines (41 males and 10 females). Please contact the Band for exact numbers. These rooms should be set up in advance to eliminate delays during check-in. We should require no more than 11 singles and 20 doubles. To maintain and control accountability, we are unable to accept housing in private homes.

Please refer to the “Suggested Contacts” page in this booklet for ideas on involving community support and defraying the cost of sponsoring a Marine Corps Band.

Tickets

Quantico Marine Corps Band performances are presented as a public service to the community; therefore, must be free of charge and open to the general public. We recommend printing free admission tickets for indoor performances requiring crowd control. Concert tickets should not be numbered. A request by mail system is effective; individuals who take the time to complete a written request for tickets are most likely to attend the performance. Limiting distribution of ticket per address may be necessary. Each publicity flyer and newspaper ad should include the address to mail the ticket requests.

Programs

When applicable, a scheduled program for your event will be included in the Program Information section of this Press Package for duplication and distribution. Should a clean copy be needed for reproduction, please contact the Band’s Public Affairs Office.

Prospective program ushers may be found within local ROTC units, high school band members, or scout troops.

Performance Sites

The following outline will provide the necessary requirements of the sponsor:

1. General Requirements

·         Securable changing areas with chairs, tables, and racks or hooks for clothing bags/uniforms

·         Large changing room for 40 male Marines.

·         Changing room for 10 female Marines.

·         Warm-up room or area (if changing area is not large enough) for 51 Marines to stand in a formation. This room should be close to the performance area.

2. Concert Requirements

·         Electrical outlets for sound equipment and electrical instruments.

·         Music stands and chairs with no arms for 45 musicians.

·         Stage area or open area of at least 40 feet across by 30 feet depth with appropriate backdrop or scenic view.

·         Inclement weather plan meeting above requirements.

3. Additional Requirements:

·         Additional expenses such as auditorium rental, lighting, heating, publicity costs, custodial fees, and security are the responsibility of the local authorities or sponsor(s).

Promotion

Media promotion/publicity will always maximize the event and audience attendance. The promotional materials contained in this press package include Band biographies, ensemble descriptions, a personnel roster, and press release information suitable for radio and/or television public service announcements. You are welcome to use all promotional materials contained in this press package for publicity purposes. If we can provide additional support materials for your organization, please do not hesitate to call.

When a member of the Band is identified as a resident from your area, the Band Public Affairs Office will provide the Marine’s biography and photograph for publication. During past concerts, special authorization was granted by our command to include a promotion ceremony on one of our Marines. This highlight was witnessed by concert attendees from the communities. Additionally, when scheduling permits, a public affairs photographer from our Command will accompany the Band, further publicizing your event through various Marine Corps publications.

The following outline is provided for your promotional campaign:

Suggested Contacts

In an effort to promote community awareness and possible support of your event, a list of the following organizations is provided which have proven to be an asset to past Band sponsors.

Musical Technical Assistants

Media Material

PUBLIC SERVICE ANNOUNCEMENT

FOR IMMEDIATE RELEASE:

QUANTICO MARINE CORPS BAND

QUANTICO, VIRGINIA

15-Second Spot (Air Time)

The Quantico Marine Corps Band, on tour from Quantico, Virginia, will be in the (city/town) area on (day/date) at (location). This patriotic program, sponsored by (sponsor), is free and open to the public and will begin at (time).

PUBLIC SERVICE ANNOUNCEMENT

FOR IMMEDIATE RELEASE:

QUANTICO MARINE CORPS BAND

QUANTICO, VIRGINIA

30-Second Spot (Air Time)

From Quantico, Virginia, the Quantico Marine Corps Band will present a very special (afternoon/evening) of musical entertainment in the (city/town) area on (date). With an authorized strength of one officer and 50 enlisted Marines, the ensemble promised an exciting, versatile concert that the entire family will enjoy. The program will be selected from the Band’s extensive repertoire, to include familiar marches, traditional classics, patriotic favorites, jazz, country, and popular contemporary music. This concert is free and open to the pulic. The performance will take place at (location)

on (day/date) and is set to begin at (time). For more information, contact (sponsor).

PUBLIC SERVICE ANNOUNCEMENT

FOR IMMEDIATE RELEASE:

QUANTICO MARINE CORPS BAND

QUANTICO, VIRGINIA

45-Second Spot (Air Time)

The Quantico Marine Corps Band, currently on tour from Quantico, Virginia, will present a memorable (afternoon/evening) of musical entertainment in the (city/town) area on (date).

Spanning the continental United States, the musicians of this Marine Corps Band entertain audiences at more than 225 performances each year. With an authorized strength of one officer and 50 enlisted marines, the band travels in excess of 50,000 miles annually carrying on a long-standing tradition of excellence and service to both Corps and Country.

The Band promises an exciting program that the entire family is sure to enjoy. Performance numbers may be selected from familiar marches, traditional classics, patriotic favorites, big band sounds, jazz, country, and Top 40 hits.

This concert, sponsored by (sponsor), is free and open to the public. The performance will take place on (day/date) at (location) and is set to begin at (time).

Contact Information

PUBLIC AFFAIRS

For public affairs information concerning the Band, contact: